The Event Manager will plan and execute high quality events for the Association’s members and guests. The events will range in size from 10-400+ attendees.
The key responsibilities will include, but not be limited to: • Identify the requirements and expectations for each event. Collaborate with department leads to set revenue and attendance goals based on allotted budget.• Manage expenses within the allotted event budget, documenting receipts, payments, and coding transactions appropriately, while collaborating with internal team as needed.• Research venues, suppliers, vendors, and then negotiate prices and hire.• Work with internal communications team to publicize and promote the event.• Liaise with vendors, exhibitors, sponsors, speakers, and stakeholders during the event planning process to ensure budget compliance and deadline management.• Work with internal marketing team to identify event A/V needs and then negotiate prices and hire vendor.• Manage and monitor event registrations in the association management software; troubleshoot technical issues; provide registration assistance and invoicing for members.• Select dining menus and develop seating plan, collaborating with internal team as needed.• Determine appropriate guarantee numbers and communicate with vendors.
Knowledge, Skills, and Abilities • Demonstrated history of exceptional project management skills and success. Excellent budget management and compliance.• Outstanding vendor management skills. Strong negotiation and communication skills.• Strong computer skills required – intermediate or better knowledge of office software including MS Outlook, Word, Excel, and PowerPoint. Association Management Software or Member Database software experience is preferred.• Demonstrated success in completing tasks and projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans as necessary.• Professional and customer service-oriented individual with uncompromising ethics.
Education and Experience Requirements• Bachelor’s degree in hospitality management or related field with at least 4 years of event management experience, or a combination of education and relevant experience.
